Manage a student journal

You can create and manage journal entries for students.

Example: A guidance counselor might create a journal entry for an email, call or meeting with a student. A teacher might create a journal entry for after-school help or a student academic conference.

To create or manage a student journal:

1. Log on to the District, Intermediate Organization, School, Staff, Health or Special Education view.
2. Click the Student tab.
3. Search for and select the student.
4. On the side-tab, select Documents > Journal.
5. Do one of the following:
• To work with an existing journal entry, click the entry.
• To add a journal entry for a student, select Options > Add. The New Student Journal page appears.

  

6. Use the table to fill in the fields.

   Field	Description
   Date	Today's date appears. Edit the date of the entry, if needed.
   Time	The current time appears. Edit the time of the entry, if needed.
   Duration in minutes	Type the number of minutes this entry occurred for.
   Type	Click the drop-down and select the type of journal entry.
   Reason code	Click the drop-down and select the reason code for this journal entry, if needed.
   Is public?	If you select this checkbox, all users who have access to this student's information can view the journal entry. Otherwise, only the user that enters the journal entry can view it.
   Comment	Type a comment about the journal entry. Click to expand the Comment window.
   Referral code	Click this drop-down and select the referral code related to this journal entry, if needed.
   Follow-up code	Click the drop-down and select the follow-up code related to this journal entry, if needed.

7. Click Save.