Assign a group of students to a program

You can assign a group of students to a program and add it to their student records. For instance, you might want to assign a group of students to the free- or reduced-lunch program, or a college-bound program, to track that data.

You can also associate one student, or a small number of students, to a program.

Note: Student programs are associated with reference tables defined in the District, Intermediate Organization, School, or Special Education views.

Note: Your district (root organization) determines who can run this procedure and where it appears. The steps below describe one recommended location. See your Aspen administrator for more information.

To assign a group of students to a student program:

  1. Log on to the School view.
  2. Click the Student tab.
  3. On the Options menu, click Assign Student Programs. The Assign Student Programs pop-up appears.
  1. At the Program field, click Search icon.to select the student program that you want to assign students to.
  2. At the Students to include field, indicate which group of students you want to associate with the program. Select Current selection, All, YOG (year of graduation), or Homeroom.
  3. At the Search value field, enter the criteria for the previous field. For instance, if you selected YOG or Homeroom, enter the applicable year of graduation or homeroom number.
  4. Enter the date that this association begins at Start date.
  5. Enter the date that this association ends at End date.
  6. Select Active students only to only include students who have an active enrollment status.
  7. Click Run.
  • A message appears indicating the number of students that were associated with the program, and how many student records were skipped: