Standards-Based Report Cards

Standards-based elementary report cards are significantly more involved than middle and high school report cards. To use standards-based report cards in a school in your district, follow the four phases:

1. Phase I: District Rubric Setup
2. Phase II: District Transcript Definition/Course Setup
3. Phase III: School Setup
4. Phase IV: Final Steps

   Note: In Phase IV, if you need Follett to create a Standards-Based Report Card format for you, there is a fee associated with this service.

Phase I – District Rubric Setup

1. Add rubric rating scale.

2. Add rubrics to rubric library.

3. Add rubric criteria to rubric and rubric sub-criteria to rubrics (if necessary).

Phase II – District Transcript Definition/Course Setup

1. Create an elementary transcript definition. (Only required if this is the first time your district has scheduled).

2. Create courses in the district course catalog. (Only required if this is the first time your district has scheduled).

   Note: If you have multiple elementary schools within your district you should share courses (i.e., only create one course for each subject).

3. Associate each course with a rubric.
4. Prepare reporting standards to send reporting standards for each course a teacher teaches to his or her gradebook. Then, he or she can attach each assignment in their gradebook to a reporting standard, and enter a score for each criteria.

Phase III – School Setup

1. Complete elementary scheduling steps.
2. Add the elementary transcript definition to school setup. (Only required if this is the first time your district has scheduled).

3. Add grade terms.

4. Create an elementary default field set for courses in the School view on the Schedule tab, Courses side-tab. The field set should contain the following fields:
• Course Number
• Description
• Department
• Transcript Definition Name
• Rubric Definition Name
• Sequence Number
• Disable Text Comment
• Disable Reference Comment
• Disable Non Rubric

5. Use the Mass Update or Modify List option to populate the following required fields in the School view, on the Schedule tab, Courses side-tab:
• Transcript Definition Name
• Rubric Definition Name
• Sequence Number
• Disable Text Comment
• Disable Reference Comment
• Disable Non Rubric

Phase IV – Final Steps

1. Initiate a Service Request with Follett for the creation of a Standards-Based Report Card format.

   Note: You must submit the final report card formats to Aspen for pricing of developing each report. Each grade’s report card might have a different fee, based on its complexity. Aspen provides your district with the cost of developing each report and an estimated due date for the completion (note that completion depends on the district configuration). This step requires two weeks.

2. Test generation of the report cards by Preparing Grade Input for a test group of courses and students. Always use a student in each grade when you test to ensure that you test a variety of courses and rubrics.

   Note: Alterations to the finalized report cards must be received within five business days.

3. Train your teachers.