Review and score Google Docs

When you create an assignment using Google Docs™, students can post or submit their assignment files to your gradebook. Then, you can review and score that assignment.

There are two ways to review a Google Doc:

  • Click the icon to open a student-edited Google Doc.
  • Click the icon to open a student-submitted Google Doc the student attached from their Google Drive™.

Note: Posting and submitting a Google Doc for an assignment are two different actions, depending on how you created that assignment. Students either click Post to post their edited version of a Google Doc you attached, or they click Submit to attach a Google Doc from their own Google Drive.

To review and score a student-edited Google Doc:

  1. Log on to the Staff view.
  2. Click the Gradebook tab.
  3. Select a class section, and then click the Scores side-tab. The Scores grid appears.
  4. In the column of the assignment containing the posted Google Doc, click to open the student’s version of the document.

  5. A pop-up shows the document Title, Submitted (Posted) date/timestamp, Last Modified By (Google Account name), and Last Modified Date.

  1. Click the title to open the document.
  2. Type any comments in the document, and then close it.
  3. Type a score on the Scores grid next to . Depending on the assignment's visibility type, the student can view the score you enter from the Student portal, as well as any comments you type within the document.

Note: If the assignment has not been graded or if it is after the Online submission Close date, the student can no longer post the Google Doc. However, the Google Doc remains editable. Teachers can see if a student re-posted a Google Doc by viewing the Submitted date/timestamp.

To review and score a student-submitted Google Doc:

  1. Log on to the Staff view.
  2. Click the Gradebook tab.
  3. Select a class section, and then click the Scores side-tab. The Scores grid appears.

  4. Note: The process is slightly different from the Single Student view and Single Assignment view.
  1. In the column of the assignment containing the Google Doc, click to open the student's submitted document.
  2. Type any comments in the document, and then close it.
  3. Type a score on the Scores grid next to . Depending on the assignment's visibility type, the student can view the score you enter from the Student portal, as well as any comments you type within the document.

  4. Notes:

    • Once a student submits a Google Doc for an assignment, the student can view, but not edit, that Google Doc.
    • If the assignment has not been graded and if it is on or before the Online submission Close date, the student can remove the submitted document and resubmit a Google Doc for that assignment. Once the assignment has been graded or if it is after the Online submission Close date, students can no longer remove or resubmit the Google Doc.

To view a Google Doc submitted by a student in the Single Student view:

  1. On the Scores side-tab, select the student you want to view assignments for. The student's assignment page appears.

  1. Click to open the submitted Google Doc. The date/timestamp appears next to the icon.

Note: To view the date/time a Google Doc was posted, click to open the list of student-edited Google Docs posted for the assignment. The Student Submission date/timestamp appears for each student-editable Google Doc provided by the teacher.

To view a Google Doc submitted by a student in the Single Assignment view:

  1. In the grade column header, click the Single Assignment entry icon to view the student file or Google Doc submissions for a particular assignment. The Single Assignment page appears.

  1. Click to open the attachment. The date/timestamp appears in the column next to the icon.

Note: The date/timestamp appears for all student submissions, including non-Google Docs.