Staff members, teachers, administrators, and guidance counselors can enter course recommendations for their students for next year in Aspen.
To use staff online course recommendations:
- In the School view, set up the school course catalog for next year.
- In the School view, go to the Schedule tab, Courses side-tab, Details, and select the Allow recommendations checkbox to allow teachers from sections of this course to make recommendations.
Note: Add the Recommendation Code field to your field set to group courses into a list that teachers can choose from when recommending courses for next year. On the Options menu, click Modify List or Mass Update to select one or more recommendation codes for each course. For example, create a recommendation code such as Humanities for all courses in the English and Social Studies departments. Teachers in both departments can recommend classes in either department.
Or, use recommendation codes to limit the list of courses teachers can recommend. For example, create a recommendation code English 1 to group the English 2 courses that English 1 teachers can recommend for next year.
- Define your recommendation preferences in the School Schedule preferences. For example, you can include additional fields in the pick list students use to select courses to request.
- In the School view, go to the Schedule tab, Recommendation Controls side-tab to determine groups of teachers and the date ranges during which they can enter recommendations.
- Inform teachers that
when they are entering recommendations for students in their class
from the Staff view,
-
For example, if a teacher teaches a Science course and an English course, but only has the student in the Science course, the teacher can only recommend Science courses for the student for next year.
- Alternatively, or in conjunction with teachers entering recommendations in the
- After teachers and counselors enter recommendations, your school can manage student requests in the one of the following ways:
- Students can use online course requesting, and guidance counselors can begin to review and create requests from teacher recommendations.
- Students can submit course requests on paper to guidance counselors, who can enter the requests in the School view.
