Edit transcript column attributes

Transcript definition columns are specified by the district. However, users at intermediate organizations and schools can edit some transcript column attributes, such as comment length, if allowed by their root organization’s grade preferences.

Note: A transcript column attribute modified at the intermediate organization level will override its corresponding district attribute. Similarly, an attribute modified by a school will override its corresponding district and intermediate organization attribute.

Edit a transcript column attribute:

1. In the Intermediate Organization or School view, select the Grades tab, Transcript Column Attributes side-tab.
2. At Transcript Definition, click and select a transcript definition from the Transcript Definition Pick List. Click OK.
3. To edit the attributes of a transcript column that does not appear on the list (because the attributes of that transcript column have not been edited before), select Options > Add. The transcript columns associated with that transcript definition appear.

4. The Transcript Column Attributes details page appears. The attribute fields are set to the existing active attribute values.

4. Use the table below to edit the fields:

5. Field	Description
   Grade name	Click to select the transcript column that you want to edit, or type in its name.
   Column type	This is a read-only field. Its value determines which attributes you can edit. If the Column type is Text Comment, you can edit Text comment length and Bank name in the fields below. If the Column type is Other Average, you can edit Grade calculation and Auto recalculate in the fields below.
   Text comment length	If you want to change the limit for the number of characters users can type in a text comment type column, type the number of characters. Otherwise, do not change the value for this field.
   Bank name	If you want to associate a comment bank with this transcript column, or change the comment bank that is already associated with this transcript column, click to select a comment bank from the Comment Bank Table Pick List.
   Calculation
   Grade Calculation	If the Column type field is Other Average, click , , or to specify or change the custom formula used to run weighted average calculations run weighted average calculations.
   Auto recalculate	Select this checkbox for Aspen to change whether the system will auto-recalculate the student’s grade in this column.

5. Click Save.