Correct grade level in student transcripts

The student transcript record includes course information with the associated grade level and school year. When a student’s transcript records are displaying incorrect grade levels, there might be a problem with the membership records.

To correct a student's membership records:

  1. Log on to the School view.
  2. Click the Student tab.
  3. Select the checkbox next to the student with the incorrect transcript.
  4. Click the Membership side-tab.
  5. Select the enrollment record.
  6. Verify the membership records are correct, with accurate dates and year of graduation. Make any changes necessary to the student’s membership records. Keep the following in mind:
    • The Y enrollment record is for changing a student’s year of graduation and grade level.
    • For students who are repeating a grade, the Y enrollment record should be entered at the beginning of the school year. 
    • A student should have only one Y enrollment record for a school year. Delete duplicate records.
  1. Click the Transcript side-tab.
  2. Go to the Options menu, and click Recalculate Grade Levels. The grade levels should now be correct.