Validate address format

When you enter an address in an address field, Aspen breaks down the components of the address into multiple address fields so the display of the address is appropriate for the selected organization an entity that contains one or more schools or locale (U.S., Europe, Japan, military, etc.).

If you do not know the correct format of an address, you can enter it into the address field and have Aspen validate the format – verify that the text entered is in the correct format, and if it is not, correct it.

System administrators define the address format for an organization in the general preferences. The following table gives examples of a U.S. address and a German address and how Aspen parses them into the appropriate fields:

Address field	User enters...	Address components	System validated for U.S. address
Address line 1	350 Lincoln Street	Street number	350
		Street name	Lincoln
		Street type	Street
Address line 2
Address line 3	Hingham, MA 02043	City	Hingham
		State/Province	MA
		Postal Code	02043
Address field	User enters...	Address components	System validated for German address
Address field 1	Strandstraße 4A	Street name	Strandstraße
		Street number	4
		Street letter	A
Address field 2
Address field 3	70174 Stuttgart	Postal code	70174
		City	Stuttgart

Note: Validating an address verifies the format of the address. Validating does not verify that the address is correct for the person, or that the address is valid for the town.

To validate the format of an address:

1. At an address field, type the appropriate information for the address line.
2. Click the Validate Format button . The Address Components pop-up appears:

3. 

3. The Address line 1 field displays the text as you entered it. In the Address components section, the fields display how Aspen has validated the format and parsed the components into the individual fields. Click Validate to ensure the address entered correctly. To manually enter the components of the address into the individual fields or to override a system-validated address, select the User validated checkbox and type the address in the fields below.

Note: When an address is user-validated, appears next to the address field.

4. Click OK.