Enter student attendance from the class roster

Use the Class Roster side-tab to enter student period attendance.

To enter student attendance from the Class Roster:

1. Log on to the School view.
2. Select Attendance > Class Roster. The Class Roster page displays a list of course sections in which staff members take period attendance.

   Note: A course that is flagged to prevent period attendance input will not appear in the list. You cannot enter period attendance for the class.

3. Select the checkbox next to the class you want to enter attendance for, and then click Students on the Class Roster side-tab. The list of students in that class appears.

4. 

   Note: If this class spans more than one period (and your school has opted to take attendance during each period of a multi-period class in Preferences), select the current period from the Period drop-down.

   Note: Click the Field Set icon to customize the columns that appear on the list. For example, create a field set that includes YOG for classes with seniors. That way, you can easily identify seniors and will not accidentally mark them absent after they graduate.

4. Do one of the following:
• If your administrator has set your school or course section to use negative attendance, all students will be marked Present in the Class Attendance column by default. In the Code column, click the appropriate attendance code for students who are not present.
• If your administrator has set your school or course section to use positive attendance, all students will be marked Absent in the Class Attendance column by default. In the Code column, click the appropriate attendance code for students who are not absent.
• If your school wants you to record more information for specific attendance codes, such as tardy, or if your school uses attendance activity tracking, a pop-up prompts you for class attendance information. If the Override Reason field appears in the pop-up, then click and select a code (it is required). If you select Other, enter an Activity Comment to describe the reason. Click OK.

5. Note: If your school takes second daily attendance, and you need to enter other codes for your attendance records, enter the other code for AM in the first Other codes field (on the left), and the other code for PM in the second Other codes field (on the right) in the Class Attendance pop-up:

4. Note: If the course section uses positive attendance: Prior to posting or saving, a message in the page’s top-right section reminds you to mark students present. The P (Present) and A (Absent) codes appear by default.

   Note: When a student's calendar is not in session, the student is grayed out, and the daily and class attendance codes appear as "Not in session". This helps prevent teachers from mistakenly marking students absent who are in their homeroom, but on a different calendar from the current day, such as kindergartners or seniors.

5. Click either Post or Save, depending on the Post mode your district or school set in the Class Attendance preferences. If the appropriate district or school Class Attendance preference is selected, you can also edit these values at any time or on any date. For example, you could type a date from the previous week in the Attendance for field, and edit class attendance for a student from last week.
6. If this is the class period during which you enter daily attendance, Aspen asks if you want to post the values for daily attendance. (Aspen does not ask this during other periods of the day.)
7. Click Yes to post to daily attendance. Click No to post to class attendance only.

8. Notes: You can hover your cursor over a code in the Attendance column to see a description of the attendance code(s). Depending on your school's or district's preferences, the Attendance history icon may appear in the History column. This icon indicates that the student had a class attendance record for that day. Click the icon to see a list of attendance activities in the Attendance History pop-up. If the icon is red, the attendance buttons are disabled, and you cannot edit the attendance record.